Don’t Build a Shared Drive Typically, the reason a company chooses to move to SharePoint is to get away from the current shared drive, as they become overly complex, and no one can find anything. All too often, unfortunately, companies build out their SharePoint site to match the old shared drive. This is a poor … Continue reading SharePoint, not Shared Drive
There are many articles on the internet about folder best practices, but there are few that are actually accurate in their assessment. This is mostly due to the idea that a folder structure is the ideal way to build out a SharePoint site. Keep in mind, the reason a company moves from a shared drive … Continue reading What is the best practice for folders in SharePoint?
2017 is fading into the taillights, and now a brand new year of opportunity is opening before us. We here at Mission Critical want to wish you a very happy and prosperous New Year. We even have new course offerings to help make that so. Brand new for 2018, in our Microsoft Training series, we … Continue reading A New Year is Here!
Searching in SharePoint can be a powerful tool, if you know what you are doing. Fortunately for us, search in SharePoint is very similar to searching in most online search engines. Let’s take a look at a couple of the options available to us: AND, OR, NOT These options can cut down or add … Continue reading Search Helpers in SharePoint
Mobile workforces need to replace face-to-face interaction and in-office time with other tools to stay connected and productive. When working in an office, there inherently tends to be more communication, idea generation sharing, collaboration, transparency of information, and community/team building. It is important to develop and encourage these areas with mobile workforces, so you don’t … Continue reading How SharePoint Can Help a Mobile Workforce
Once you know how useful metadata can be for your SharePoint lists and libraries (see our Just Tips post from October 2016 called SharePoint Metadata), the next task is to create your metadata columns. First, figure out what metadata you would like to use for these columns. Typically, there is some sort of structure that … Continue reading Create SharePoint Metadata Columns
In older versions of SharePoint, uploading multiple documents was not an easy process, whereas the newer versions of SharePoint (2013, 2016 and 365) have the added ability to drag and drop many documents into a library at the same time. Once uploaded, adding metadata to those documents would be time consuming, if we had to … Continue reading How to Use a Quick Edit Menu in SharePoint
Depending on the SharePoint licensing, a company can activate the out-of-the-box workflows, which can include two to five basic workflows. Those workflows can include two different approval workflows, signature and feedback collection workflows, and a three state workflow. In order to use some of these workflows, additional columns or changes to choices may need to … Continue reading Out-of-the-Box Workflows
Are you frustrated with the new look of SharePoint? Did developers build your site, and now it does not visually look the same? You can set the default view of libraries, lists, and sites back to theClassic view by setting the defaults in each of the areas you want to have that look. The procedure … Continue reading SharePoint: Frustrated with the new look of SharePoint?
Did you know that you can use the same formulas in calculation columns for SharePoint, as you do in Excel? The trick is to remember that you are using fields, instead of cells, so fields must be surrounded by brackets ([ ]). Example: =IF(OR([My Number]<[My Total],[Your Number]<[My Total]),”Yes”,”No”) – Underlined areas are column names, surrounded … Continue reading Use the same formulas & calculations as in Excel.