Create shortcuts in Outlook

Create shortcuts in Outlook to find your most used mailboxes, or other items, quickly. At the bottom of your folder pane, usually on the left side, click the ellipses (…) to see other options available to you. Select “Shortcuts.” Once the new pane options populate, right-click on “Shortcuts” and select “New Shortcut.” A dialog box … Continue reading Create shortcuts in Outlook

Want a complete overview for the day every time you start Outlook?

Click your email address in the mailboxes area: Then click the “Customize Outlook Today” on the right, across from the date: Click the setting “When starting, go directly to Outlook Today:” Save the changes. Outlook will now go to Outlook Today every time it is started.         For more outlook techniques see … Continue reading Want a complete overview for the day every time you start Outlook?

Blocking Spam

There are a few ways to block spam from ever appearing in your inbox. Most reputable marketers will have unsubscribe links at the bottom of their emails. (For example, there is one such link at the bottom of our Just Tips newsletter.) Click on that link, and you should be safely removed. If that doesn’t … Continue reading Blocking Spam

Send a follow up email after a meeting

After an Outlook meeting, you may want to send a follow up email to all of the attendees. To do this without having to find everyone’s email address, click on the Contact Attendees button under the Meeting tab in the meeting window. Choose New Email to Attendees. A new email will open with the attendees’ … Continue reading Send a follow up email after a meeting

Email your calendar when trying to set an appointment

Scheduling an appointment with someone outside of your organization can be a hassle. Finding time that works for both parties is like playing battleship. “Tuesday at 3:00?” “Miss. Wednesday at 1:00?” An easier way is to send your calendar availability. In a new email window, click Calendar under the Insert Tab. Choose the calendar you … Continue reading Email your calendar when trying to set an appointment

Improve concentration by disabling alerts

Email, instant messaging, text messaging, and other alerts eat away at your concentration, so we recommend disabling all computer alerts, both visual and audible. Studies have shown that when you receive an alert from the computer, regaining the same level of concentration takes 15 minutes. If you are in the “flow” (i.e. a creative period … Continue reading Improve concentration by disabling alerts

Working with Tasks in Outlook

Before leaving work, set up your activities and your To-Do lists for the following day. Review this list in the morning and use your peak performance hours for your most important cognitive tasking. 3 Ways to create Tasks Add tasks from emails by right clicking on the email and then selecting a Follow Up Flag. … Continue reading Working with Tasks in Outlook

Outlook Clutter

Microsoft Outlook’s new Clutter feature filters your email to show only important or useful email. By watching the way you work, Clutter guesses which email will be ignored and routes those emails to a separate Clutter folder. Clutter is only available to users who get Outlook through a Business Office 365 subscription. Everyone else will … Continue reading Outlook Clutter

Forward Outlook Items

Emails, contact information, appointments, and tasks can all be forwarded as attachments in an email. This can be helpful if you need to forward several emails to a person, and you want them grouped together. The first way to do this is to open a new email message, click Attach Item, and Choose Outlook Item. … Continue reading Forward Outlook Items

Quickly create a new Outlook Item

Click and drag upwards from the Outlook icon on your task bar and a small window with New tasks, emails, appointments, meetings, and contacts appears. Select one to quickly create a new item without looking through the program.               For more outlook techniques see our Outlook Tips.