Be a Time Management with Outlook Superhero

Meanwhile, back at the Work Cave. . . “Holy laser printers, Workman! That deadline is approaching fast, and you are being distracted by incoming emails!” “They are coming in every couple of minutes, Bobbin! I can’t hold them off much longer. My inbox will never be empty!” “But, Workman, what about the project?” “I’m doing … Continue reading Be a Time Management with Outlook Superhero

Removing Redundant Messages in Outlook

It is annoying, and wastes your time, to see 20 or 30 of the same message in your Outlook folders, especially if you store your messages as conversations.  It can mean you see the same string of messages repeatedly, along with anything that is added as the conversation moves along. In Outlook, there is a … Continue reading Removing Redundant Messages in Outlook

Outlook: Add Task View below a Calendar

Being able to combine views in Outlook is part of what allows us to be more efficient in our day-to-day work life, as having enough time to get everything done seems to consistently elude us. Therefore, anything we can do with our software to aid in this process is worth exploring. Adding a task view … Continue reading Outlook: Add Task View below a Calendar

Create Search Folders in Outlook

Using a Search Folder will allow you to find particular emails faster, without having to move them from folders that you have created in Outlook, or when emails first arrive. Here’s how to setup a Search Folder: Want to learn more skills to organize your life and save your time? Take an Outlook training course … Continue reading Create Search Folders in Outlook

Outlook: Auto Archive folders

You can Auto Archive folders in Outlook, in order to keep excess emails from becoming an issue. Click on the Auto Archive command, under the Folder tab, in the Properties group. A dialog box appears that allows you to set up when items are to be archived. The default setting is Do not archive items … Continue reading Outlook: Auto Archive folders

Create shortcuts in Outlook

Create shortcuts in Outlook to find your most used mailboxes, or other items, quickly. At the bottom of your folder pane, usually on the left side, click the ellipses (…) to see other options available to you. Select “Shortcuts.” Once the new pane options populate, right-click on “Shortcuts” and select “New Shortcut.” A dialog box … Continue reading Create shortcuts in Outlook

Want a complete overview for the day every time you start Outlook?

Click your email address in the mailboxes area: Then click the “Customize Outlook Today” on the right, across from the date: Click the setting “When starting, go directly to Outlook Today:” Save the changes. Outlook will now go to Outlook Today every time it is started.         For more outlook techniques see … Continue reading Want a complete overview for the day every time you start Outlook?

Blocking Spam

There are a few ways to block spam from ever appearing in your inbox. Most reputable marketers will have unsubscribe links at the bottom of their emails. (For example, there is one such link at the bottom of our Just Tips newsletter.) Click on that link, and you should be safely removed. If that doesn’t … Continue reading Blocking Spam

Send a follow up email after a meeting

After an Outlook meeting, you may want to send a follow up email to all of the attendees. To do this without having to find everyone’s email address, click on the Contact Attendees button under the Meeting tab in the meeting window. Choose New Email to Attendees. A new email will open with the attendees’ … Continue reading Send a follow up email after a meeting

Email your calendar when trying to set an appointment

Scheduling an appointment with someone outside of your organization can be a hassle. Finding time that works for both parties is like playing battleship. “Tuesday at 3:00?” “Miss. Wednesday at 1:00?” An easier way is to send your calendar availability. In a new email window, click Calendar under the Insert Tab. Choose the calendar you … Continue reading Email your calendar when trying to set an appointment