Microsoft Outlook for many people is overwhelming, disorganized, and frustrating, but it doesn’t have to be that way. In this class we discuss how a combination of time management and Outlook skills can help you get the most from your day.
Training Class Goals
Students exiting this class will have time management and intermediate level Outlook skills for managing their time through Microsoft Outlook.
Prerequisites
Foundational Microsoft Outlook skills including, sending email, scheduling appointments, and creating contacts
Time Management with Microsoft Outlook Training Topics
The Time Dilemma
The 6 keys to time management
Configuring Outlook to work for you
Advanced toolbar
Planning overview
Outlook views
Managing E-mail
Chunking your time
Overcoming the e-mail addiction
Organizing emails
Using rules
Saving searches
Flags and follow-ups
Calendaring
Saving time when viewing your calendar
Scheduling appointments
Scheduling meetings
Sending reminders
Tracking attendees
Contacts
E-mailing contact cards
Categorizing contacts
Flagging a contact
Tasks
Categories and views
Custom task view
Setting reminders
Assigning tasks to others
Scheduling time for tasks
Managing larger projects with tasks
Additional Time Management Techniques
Taking control of your time
Using notes
Using the voting feature
Managing Client Interaction
Contact activity information
Tasks, appointments, e-mails
Setting up the activities tab
Overview: Outlook 2003, 2007 and 2010 are all very different, and each has unique changes.
2003
Navigation/Interface: Uses toolbars and menus
Color flags
2007
Navigation/Interface: Uses the Ribbon and Office button
Features- all of previous version features plus:
Overlaying calendars
Color flags now become categories
To Do bar
New calendar sharing features
2010
Navigation/Interface: Uses the Ribbon and File Tab